2022-2023 School Year and Summer 2023 Policies

Registration and Annual Family Registration Fee:

All students taking courses through The Pittsburgh Music Academy must be registered in our customer database.  

  • Registration for lessons takes place twice per year AFTER you are assigned an instructor:
    • before the school year begins for the entire school year.  Continuation into semester II is automatically completed for you unless you notify us in writing.
    • before the summer session
    • Registration is available to new students at any time!  Fees are adjusted accordingly.
  • Registration for occasional courses must be completed for each course.

We use the web-based service  ClassJuggler.  The portal can be found on the home page of our website, www.pghma.com.

COMPREHENSIVE ENROLLMENT and LESSONS ONLY students are assessed a non-refundable Annual Family Registration Fee.  

  • New for 2022:  Included in the fee is 1 student t-shirt!
    • Save money on your fee by ordering additional t-shirts (prices vary by product).
      • 1 t-shirt saves you $10
      • 2 or more saves you $15
  • The Annual Family Registration Fee is NOT assessed for occasional courses such as (but not limited to) Flex Plan, Associate Membership,  Concerto Workshop, Collaborative Piano Workshop, Masterclass Series, Introductory Courses, Pre-Twinkle Camp, or Musikgarten.

Communication is Paramount:

We communicate with you via

  • text
  • email
  • Facebook
  • Instagram
  • Website
  • through your teacher
  • phone

Read everything and let us know if your contact information changes.

Calendar:

The school year and summer calendars are posted on the website.  The year at PMA is divided into three parts:

  • Semester One
  • Semester Two
  • Summer

There are 18 weeks per semester for private lessons.  There is 1 make up week each semester.  (Please see the explanation of “excused absence” under Attendance.) There are three scheduled vacation weeks over the course of the year: one at Thanksgiving, one over the Winter Break, and one for Spring Break.  Lesson times are arranged directly with your teacher.

Summer lessons are arranged “a la carte” and scheduled only when teacher and student are both available. If a teacher is away for some or all of the summer, students are encouraged to take lessons with other available PMA teachers.

Class schedules (other than private lessons) will be posted on the website and operate separately from the calendar.

Tuition and Payment Schedule based on plan of enrollment:

  • COMPREHENSIVE ENROLLMENT PLAN:  
    • Tuition for the first and second semester includes the following:  
      • private lessons
      • instrument specific group classes
      • mixed instrument group classes
      • group concerts
      • solo recitals
      • parent education  
    • Tuition must be paid in full by the deadlines.  You may choose your payment frequency:
      • One payment for the entire school year (payment due by 9/10),
      • Two payments, one per semester (payments due by 9/10 and 2/10),
      • Nine monthly payments (by the 10th of each month September through May).  Total tuition is divided into 9 EQUAL PAYMENTS and MAY NOT REFLECT how many lessons occur in a particular month.
        • Discounts are extended to those who pay for the year or for the semester prior to the deadlines.  Additional discounts are available for siblings or second instruments.
        • Discounts are extended to those who pay monthly for siblings or second instruments. Additional discounts are available for those participating in our Work Study program.
        • You may be assessed a fee or lose a discount if your payment is late.
  • LESSONS ONLY PLAN:  
    • Tuition for the first and second semester includes only private lessons, 18 per semester.  Students may elect to participate in recitals, concerts, or courses for an additional fee.
    • Tuition must be paid in full by the deadlines.  You may choose your payment frequency:
      • One payment for the entire school year (payment due by 9/10),
      • Two payments, one per semester (payments due by 9/10 and 2/10),
      • Nine monthly payments (by the 10th of each month September through May).  Total tuition is divided into 9 EQUAL PAYMENTS and MAY NOT REFLECT how many lessons occur in a particular month. 
        • Discounts are extended to those who pay for the year or for the semester prior to the deadlines.  Additional discounts are available for siblings or second instruments.
        • Discounts are extended to those who pay monthly for siblings or second instruments. Additional discounts are available for those participating in our Work Study program.
        • You may be assessed a fee or lose a discount if your payment is late.
  • FLEX PLAN:  10 private lessons at a time are purchased for use at a mutually agreeable time for both teacher and student.  Payment for the entire package is expected once the order is approved.  These lessons do not expire.  Students may elect to participate in recitals, concerts, or courses for an additional fee.
  • ASSOCIATE MEMBERSHIP:  Tuition includes
    • instrument specific group classes
    • mixed instrument group classes
    • group concerts
    • solo recitals
    • parent education
      • Payment for one semester at a time is expected once the order is approved. 
  • SUMMER:  students register for private lessons and classes separately.  Payment is expected in full upon acceptance of your order.  

Various discounts and specials are offered throughout the year.  Tuition may be prorated for those who join a session after it has begun.

Overdue balances must be paid before continuing to the next semester or summer.  We accept check, Visa, Mastercard, Discover, Amex or PayPal.  There is a $50.00 fee for NSF checks. 

Tuition for occasional courses (such as Pre-Twinkle Camp, etc.) is due upon notification of acceptance to the class or you may lose your spot in the class.   

All billing questions should be referred to our Financial Administrator

If you are having problems paying your tuition, talk to us.  In many situations, help may be available.  

Attendance:

Excellent progress is directly tied to regular and strict attendance at all scheduled lessons.  Therefore, it is expected that the student attends the lesson each and every time it is scheduled.  If you need flexible scheduling, register for FLEX PLAN.

Each COMPREHENSIVE or LESSONS ONLY student is permitted ONE excused absence per semester.  

  • An excused absence is defined as an illness, injury or emergency that prevents you from attending the lesson at the scheduled time and that you notify the teacher about in advance.  Vacations, field trips, appointments, school events, etc. are NOT excused absences.  
  • Any absence that meets the excused absence definition but is beyond the first absence is considered UNEXCUSED and will not be eligible for a make up.  The teacher is not obligated to make up more than one lesson per semester.
  • If you know in advance that you may have a scheduling conflict, talk to your teacher about the possibility of trading lessons with another student, taking the lesson online, taking an asynchronous lesson, or participating in a Masterclass or Achievement Days.  
    • Asynchronous lessons are defined as video recording(s) made by the student of specific selections from the lesson assignment and submitted to the teacher. Asynchronous lessons are available to take the place of a lesson with the following guidance:
      • Teacher and student agree in advance what lesson materials should be recorded and submitted.
      • Total time of submission cannot exceed half of the scheduled lesson length.
      • All submissions must occur PRIOR to the regularly scheduled lesson.  The teacher will use the regular lesson time to view the submissions and generate comments and new assignments.
    • A Masterclass is defined as a group lesson where participants perform individually for each other and the teacher.  Feedback is provided aurally for all from the teacher hosting the class.
    • Achievement Days is defined as a juried performance for a panel of teachers.  Written feedback is provided to the participant following participation.  
    • A Conference is defined as a private conversation between teacher and parent (and possibly the student) used to discuss progress, set goals, or to answer other questions.  This could be scheduled at a time other than the lesson time if possible for the teacher.  

If you need flexibility in scheduling, please register for the FLEX PLAN.

  • FLEX PLAN students MUST provide 24 hours notice to reschedule a lesson that has already been scheduled or that lesson is forfeited.  

SUMMER LESSONS

  • THERE ARE NO MAKE UPS FOR SUMMER LESSONS.  These lessons are scheduled only when teacher and student are both available.  

Please discuss these policies with your private teacher so that there is no confusion about attendance.  

CLASSES AND COURSES:

Occasional courses that are canceled by PMA may be made up at the discretion of the school.  There are no make ups for missed classes.

Teacher Absences:

  • If your teacher must be absent, a substitute teacher will be provided.  If no substitute is provided, the teacher must offer three possible options for a make-up lesson, invite the student to participate in a Masterclass, Achievement Days, an Asynchronous Lesson or a conference. 

Inclement Weather and Pandemics:

Classes and lessons may need to move online if travel is dangerous or if health mandates or conditions dictate.  Learn how your teacher prefers to deliver online lessons and where to find links to classes BEFORE the need arises.

If we are closed, we will put a message on our voicemail, social media, website, and on KDKA-TV, website and radio.

Non-Discrimination:

The Pittsburgh Music Academy does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

Troubleshooting:

You can use some of the lesson time to discuss any concerns.  If there is trouble, speak to your current teacher and/or the Academy Director. 

The school reserves the right to provide another teacher for a student under certain circumstances.  We also can provide a substitute teacher in case of a regular teacher’s absence.

Withdrawal and Changes to Registration:

We expect students to commit to a full session of lessons.  

  • It is possible to make changes to your current registration by contacting the office by phone or email.  Once a session begins, this is the ONLY way to make changes.
  • If you choose to withdraw before a session ends, we reserve the right to refund tuition already paid at our discretion, minus an administrative fee.  
  • For occasional courses (like Flex Plan, Associate Membership,  Concerto Workshop, Collaborative Piano Workshop, Masterclass Series, Introductory Courses, Pre-Twinkle Camp, or Musikgarten, etc.) refunds are unlikely.

Media Release:

Registration gives PMA permission to use images of its clients in any of its promotional material, either in print or on social media.  You may opt out with a written request.